GeM OEM Authorization Letter (MAF) Format for Resellers: Prevent Technical Disqualification in Custom & Bunch Bids (2026)

⚡ At a Glance: Valid MAF vs Rejected MAF Checklist

📝 Ready-to-Use OEM Authorization Letter (MAF) Template 2026

Ise apne OEM Manufacturer se unke Official Company Letterhead par print aur sign karwayein:

[MUST BE PRINTED ON OFFICIAL OEM LETTERHEAD WITH LOGO & CIN/GSTIN]

Date: [DD/MM/YYYY]
MAF Reference Number: [OEM/MAF/2026/XXXXX]

To,
The Procurement Officer / Tender Inviting Authority (TIA),
Department: [Name of Buyer Department],
Government of India / State Government,
Location: [City, State]

Subject: Manufacturer’s Authorization Form (MAF) for GeM Bid No: [ENTER GEM BID NUMBER]

Ref: GeM Bid Number: [GEM/2026/B/XXXXXXX] dated [Bid Publish Date]

Respected Sir/Madam,

We, M/s [Official Name of OEM / Primary Manufacturer], who are established and reputable manufacturers of [Product Category, e.g., Commercial Desktop Computers / LED Panels / Industrial Machinery] having our manufacturing facilities at [Complete Factory Address] and Registered Corporate Office at [Corporate Office Address], do hereby authorize:

M/s [Name of Reseller / Bidding Entity]
Address: [Complete Registered Address of Reseller]
GeM Seller ID: [Reseller GeM Seller ID]
GSTIN: [Reseller GST Number]

to participate, submit bid quotes, negotiate, and conclude the contract with your esteemed department against the above-referenced GeM Bid Number: [GEM/2026/B/XXXXXXX] for the supply of the following products manufactured by us:

1. Product Name: [e.g. Commercial Desktop PC 12th Gen]
2. Model Number / Part No: [e.g. ProDesk-600-G9-IND]
3. Make / Brand: [Your Registered Brand Name on GeM]

WE HEREBY EXTEND OUR FULL BACK-TO-BACK GUARANTEE AND STATUTORY COMMITMENTS AS UNDER:

1. WARRANTY & SPARE PARTS OBLIGATION:
We extend our comprehensive standard manufacturer warranty of [3 / 5 Years] as required under the tender terms. In the unlikely event of M/s [Reseller Name] failing to fulfill warranty obligations, we, as the Primary Manufacturer, undertake full responsibility to directly support and service the equipment throughout the warranty period without any additional financial liability to the Buyer.

2. GENUINE & UNTAMPERED GOODS:
We certify that all items supplied under this contract shall be brand new, genuine, unused, and manufactured in compliance with relevant BIS / ISO / CE standards specified in the bid.

3. EXCLUSIVITY / AUTHORIZATION VALIDITY:
This authorization is strictly valid for the subject GeM Bid No: [GEM/2026/B/XXXXXXX] and shall remain in force until the complete execution and warranty lifecycle of the contract.

Yours Faithfully,

For and on behalf of M/s [OEM / Manufacturer Name]

(Authorized Signatory Signature with Official Stamp)
Name: [Full Name of Signatory]
Designation: [Head - Government Sales / Director / VP]
Official Corporate Email: [signatory@oemcompany.com]
Official Mobile / Direct Office Tel: [+91-XXXXXXXXXX]
OEM GeM Vendor ID: [OEM GeM Account ID]

⚠️ 3 Common MAF Mistakes Jo Resellers Ko Disqualify Karwati Hain

1. Reseller Ne Khud Apna Letterhead Laga Diya

• Mistake: Reseller ne OEM ki jagah apne khud ke letterhead par self-declaration likh diya.
• Result: Instant Technical Rejection.

2. Tender Specific Bid Number Missing Hona

• Mistake: Old generic dealership certificate (jo 6 mahine purana tha) attach kar diya.
• Rule: GeM custom bids me buyer ATC clearly likhta hai: "Bid Specific MAF Mandatory". Generic dealership letters are rejected under GTC Clause 4.

3. Signatory Ka Verification Contact Na Hona

• Mistake: Letter par signatory ka name ya official company email na hona.
• Reason: Buyer authenticity verify karne ke liye random email check bhejta hai. Agar email bounce ho gaya ya generic gmail tha, toh bid reject ho jati hai.

🛠️ Free SahayakAI Tools for GeM Resellers

• Tender PDF Risk Scanner — Bid daalne se pehle check karein ki tender me MAF mandatory hai ya optional.
• Clarification Generator — Buyer ki taraf se MAF clarification aane par instant legal reply draft karein.

❓ Frequently Asked Questions (FAQs)